job / parttime receptionst east central scotland edinburgh 4108
This vacancy is now closed

Part-Time Receptionst - Edinburgh

£10,000 - Legal - Professional Support
Ref: 4108 Date Posted: Tuesday 02 Oct 2018
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An exciting opening is now available for a prestigious legal firm in Edinburgh City Centre.
This diverse and reputable organisation is situated in the top tiers for Scottish Commercial Law firms. A part-time Receptionist position is now obtainable within the company, consisting of a 9-month contract for maternity cover.


Reporting to the Head of Facilities, the duties involved within this role are:

  • Meet and greet all visitors to reception
  • Promptly notifying the relevant contact of visitor arrival. External visitors should be logged upon arrival and departure.
  • Manage the daily room booking system and diary for meeting rooms. Assist with meeting room set up and clear down before and after events – meetings/Seminars/lunches and functions
  • Book taxis ordered through reception as well as firm travel including flights, trains and hotel accommodation.
  • Answering incoming calls, passing through directly all calls with the exception of partners and directors calls which should be announced.
  • Assist in the delivery and collection of incoming deliveries 
  • Arrange couriers as requested using the appropriate procedures and paperwork
  • Set up audio-visual equipment and associated technology by liaising with IT support
  • Ensure reception desk, area and meeting rooms are clean and tidy at all times – stocked with the relevant literature
  • General ad hoc duties as assigned
  • Manage and co-ordinate the allocation of the firm’s parking spaces.
  • Issue and track the use of train tickets for travel between the Glasgow and Edinburgh offices.
  • Collate on a weekly basis the attendees for Partner’s lunch ensuring that numbers are communicated to the kitchen in advance.
  • Consistent compliance with the firm’s Health & Safety policy, taking on board as an employee your duty of care in the work place.


Skills & Experience required:

  • Proficient front-of-house reception experience within a professional business environment
  • Able to deal professionally and politely with clients, customers and colleagues 
  • Previous switchboard experience with a confident and professional telephone manner
  • Possess excellent communication & interpersonal skills
  • IT proficient – MS Office and Outlook
     

Additional Notes:  
The working pattern of this role is Monday to Thursday – 2pm to 6pm (16 hours per week), working within a team of four.