job / part time receptionistadministrator north east scotland aberdeen 4244

Part Time - Receptionist/Administrator - Aberdeen

£15,000 - £18,000 - Financial Sector - Professional Support
Ref: 4244 Date Posted: Tuesday 04 Dec 2018
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Award winning Financial & Investment organisation in Aberdeen, requires and experience Receptionist/Administrator to join their busy team.

Reporting to the Client Delivery Manager, this role will be responsible for client hospitality and provide a client service – internal and external. Duties include:

  • Answer all internal and external telephone calls, using the main switchboard, in an efficient and courteous manner.
  • Meet and greet clients and external visitors, offer beverages and newspapers.
  • Arrange any catering requirements for meetings and seminars.
  • Maintain all front of house and client facing areas ensuring meeting rooms are presentable immediately before and after meetings in accordance with Front of House standards.
  • Manage meeting room diary.
  • Occasional assistance with out of hour’s events in the office.
  • Support the office with administrative duties.
  • Responsible for production of all client meeting packs, binding reports as requested from Paraplanning.
  • Coordinate all postal, courier and delivery requirements including the franking and sorting of post and DX deliveries.
  • Support the Facilities team by assisting with ad hoc duties as requested and dealing with local minor service contract providers.

Skills and experience required:

  • Reception and administration experience is essential, ideally gained within a professional services organisation.
  • Professional communication skills
  • Organised
  • Willing to develop into the business and undertake further training
  • IT proficient – MS Office