job / legal secretary real estate 4701

Legal Secretary - Real Estate - Edinburgh

Legal - Professional Support
Ref: 4701 Date Posted: Monday 09 Sep 2019
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An opportunity has arisen for an experienced Real Estate Legal PA to join the Edinburgh office of this International Legal Firm.

Reporting to the Secretarial Manager, you will join an established team of Partners, Solicitors, Paralegals and PA's. 

Duties include:

  • Assist with audio typing for the team / document production
  • Initiates and drives the billing process
  • Contributes to fee earners' financial performance by proactively working with fee earners to manage their matter balances
  • Supports fee earners' business development activity
  • File Management
  • Diary Management
  • Undertakes all matter management processes
  • Conflict check and Client Due Diligence processes
  • Accurately completing the end to end Client Matter Inception (CMI) process
  • Drafting of engagement letters
  • Preparation and ongoing review of Quality Risk Management (QRM) checklist
  • Identifying matters for closure and archiving completed files
  • Coordinate Travel for fee earners
  • Coordinate various meetings for fee earners
  • compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance
  • Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires
  • Support required fee earners on any ad hoc duties as requested.

Skills and experience required:

  • Legal PA - Real Estate / Commercial Property experience 
  • IT proficient, MS Office, inhouse legal systems
  • Ability to prioritise and manage a busy workload
  • Maintain a flexible working approach to the full team