job / evening wp operator west central scotland glasgow 4080
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Evening WP Operator - Glasgow

15240 - Legal - Professional Support
Ref: 4080 Date Posted: Thursday 04 Oct 2018
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An opportunity has arisen for an experienced part time Audio Typist/WP Operator to join a large legal firm based in Glasgow City Centre. This is a 6 months temporary position covering a period maternity leave.

Hours of work are: Mon to Fri, 5pm to 9.15pm – 21.25 hour week.

Duties include:

  • Transcribe dictation from a digital dictation system (winscribe) ensuring that realistic timescales are met, and that work is accurate and well presented
  • Undertake the production and amendment of documents in Microsoft Word, PowerPoint and Excel as required
  • Edit and redraft documents making sure that they conform to new styles and layout
  • Meet time limits set by fee earners and to liaise with fee earners/Co-ordinator if limits cannot be met
  • Answer telephone calls taking precise and clear messages regarding special instructions for WP documents
  • Report faulty documents, printer errors etc. so that these can be logged by IT Support
  • Ensure all documents are formatted to the Firm’s style, font and layout
  • Work as a team if more than one person is needed to complete a special project
  • Liaise as appropriate with the daytime Secretarial Coordinators to ensure that they are kept fully updated about the progress of specific documents
  • Be available if required to work additional hours to ensure the completion of urgent documents
  • Advise the Co-ordinator of any problems/grievances so that these can be dealt with promptly in an appropriate manner
  • To send external e-mails as appropriate
  • Undertake any other reasonable duties as requested by line manager/fee earner

Skills and Experience:

  • Fast and accurate typing skills to high volumes of work.
  • Possess excellent attention to detail.
  • Experience in audio/ copy typing would be advantageous – however training will be provided.
  • Have good communication skills and organisation skills.
  • Knowledge of Microsoft – Word and Excel. PowerPoint would be advantageous.
  • Team player.